MINUTES OF INTERNATIONAL VETERANS DAY FESTIVAL

COMMITTEE MEETING HELD AT ASTURIAS RESTAURANT

PUNTA PRIMA ON THURSDAY 17^TH  JANUARY 2008

 In attendance:

Rod Millington                          Chairman
Dick Conway                                       Treasurer
Baz Winwood                                      RNA
Royston Kear                                       Chairman RMA
Davy Young                                         RBL Treasurer
Bruce Heath                                         RAFA
Brian Bourdon                                      RAFA

 1.      The Chairman opened the meeting at 1545hrs welcoming all those present, wishing them and theirs a very happy, and prosperous New Year.   The dates proposed for Rose FS presentations were discussed, the RMA and RAFA are to contact Mark Mountney regarding change of dates.   The Chairman then distributed “Contact email addresses for the festival” to all those present.

 2.      The RAFA representatives expressed their dismay at the date of this years event, however, after discussion this date was accepted.

 3.      Davy Young informed members that he had set up email accounts for them, and handed out details.   He may be contacted on email: webmaster@torreviejaveteransday.info

 4.      Davy Young informed the committee that due to other commitments he had been unable to date to contact “Iron Art” with regard to posts (not more than 30” high, with eyelet to take plastic chainlink, and very stable) to enclose the VIP area.   He will deal with this point prior to the next meeting.

5.      The Chairman asked the committee if we should still run a raffle for the Cruz Rioja ambulance appeal.   It was unanimously agreed that this event should take place.   2,000 tickets to be produced, artwork by Davy Young.   The Chairman will undertake to produce a cost for printing.   Distribution will be via Associations, and Urbanisations that members of Associations reside.   Prizes will depend on revenue, however, other avenues may be approached for suitable prizes (vouchers, would be sought as prizes to ease administration problems).

 6.      Bruce Heath informed the committee that he is actively seeking local schools to take part in the art competition (theme:  Torrevieja), Brian Bourdon offered to help him in this quest.   Entries must be on A4 size paper, in either paint, crayon, pencil.   Prizes will be art associated.   Age groups:  up to 9, and 10 to 16yrs.

 7.      Provision/construction/costs of dais will be reviewed at the next meeting due to the absence of Noel Cork.

8.      Dick Conway stated that the rough budget forecast was in the region of €1200 to date, he will forward more detailed findings to Mark Mountney.

9.      Davy Young stated that the new logo had now been agreed with the sponsor, Rose Financial Services.   He gave all committee members a copy of the new logo, and it was unanimously agreed to accept the design put forward.   The Chairman will now approach the printers as to the cost of production of the 2008 brochure, however, Rose FS are to provide their back page design at the earliest opportunity before final costings can be made.

10.  In the absence of Mark Mountney the subject of Banners for the Main Entrance, fencing, and dais will be reviewed at the next meeting. 

11.  Dick Conway informed the committee that it is still too early to approach the Mayor’s office to provide the PA system (as for 2007).   This matter will be raised in July 2008.

12.  Baz Winwood stated that now the committee had approved the logo, he will approach his contacts to have “Committee”, “Sponsor”, and “Host” badges produced.

13.  Baz also informed the committee that artistes had now been contacted with regard to entertaining personnel attending the festival, with a good response to date.   Running order, timings, etc still have to be ironed out, but the Musical Extravaganza is progressing well.   The Chairman after consultation/agreement by the committee stated that the “March Past” for this years festival will come from DJ Snoopy via CDs, a meeting will be arranged to discuss this request.

14.  The Chairman asked for Association Chairmen to provide a short brief of their Associations (not more than 75 words) in both Spanish and English, a small picture may also be included in the brief, and hopefully this can be placed with the article submitted in the new brochure.

15.  The Chairman asked the members to submit a short preface (up to 150 words) covering the subject “What/Who is an International Veteran” in both Spanish and English .   These should be forwarded to the Chairman as soon as possible, or submitted at the next meeting.

16.  The committee agreed to publicize the event to prospective stall holders around Easter time, and hoped for a better response than 2007.

17.  There being no further business the Chairman declared the meeting closed at 1745hrs, next meeting will be at this venue, 1530hrs on Thursday 13^th March 2008.